Types of Exhibits and Displays
Display Cases, Easels, and Panels
Exhibits in these spaces are selected and scheduled by library staff in collaboration with individuals or organizations. Items must meet the Library’s standards for quality, relevance, and appropriateness. Displays should be suitable for a public space accessible to all ages.
Bulletin Board and Display Racks
The bulletin board and display racks in the library’s entrance are reserved for community postings of a non-commercial nature from nonprofit groups, organizations, and government agencies. Flyers and posters with informational value or advertising community events are eligible for posting, with preference given to Madison Public Library activities.
- Space is limited; items will be displayed on a first-come, first-served basis.
- Library staff reserves the right to approve, reject, or remove postings based on relevance and appropriateness.
- Materials will be removed after the event or posting period has ended.
Digital and Virtual Exhibits
The Library may also host digital displays or virtual exhibits, showcasing multimedia content or collections online. Digital exhibits must meet the same quality and appropriateness standards as physical displays.
Statement of Responsibility
- Exhibitors are responsible for planning, transporting, installing, and removing their exhibits according to the schedule agreed upon with Library staff.
- A written inventory of items on display must be submitted to the Library before installation.
Exhibits must meet Library standards for safety and appropriateness, avoiding any items that are dangerous, disruptive, or unsuitable for a public space. - The Library is not responsible for any items that are lost, stolen, or damaged while on display. Exhibitors may wish to insure their items privately if needed.
Statement of Concern on Library Resources
As in Library collections, displays and exhibits aim to represent diverse topics, perspectives, and creators. Display does not imply library approval or agreement with the content. The libraries’ staff and the Board of Trustees recognize that some material is controversial and that any given item may offend some patrons. Selection will not be made on the merits of any anticipated approval or disapproval, but solely on the merit of the work in relation to appealing to people of all ages, identities, and interests.
Residents of the Library’s service area or non-resident cardholders may request reconsideration of displays and exhibits in the library. Persons seeking reconsideration can complete a statement of concern regarding the material. The Library Director will evaluate the statement of concern with input from appropriate staff and a written response will be made to the patron. Further consideration may be made as necessary by the Library Board of Trustees if the patron is not satisfied. With respect to the reconsidered display or exhibit, the Library Director’s written response, or decision of the Library Board of Trustees, need not be reconsidered for three years following the prior request for reconsideration, regardless of whether subsequent requests for reconsideration are submitted.
Statement of Concern Document
American Library Association Resources:
Reviewed and Adopted by the Madison Public Library Board of Trustees, January 2025